Exhibitor Service Kit

Thank you for participating in the STS 51st Annual Meeting & Exhibition in San Diego. We appreciate your support of the Society’s educational programs and look forward to seeing you there!

This page and the related links will provide you with all the information you need to have a successful experience at the Annual Meeting. If you have any questions regarding the information in this Service Kit, please contact Angel Law, STS Exhibit Manager, at alaw [at] sts [dot] org or (312) 202-5838.

•  Annual Meeting Schedule
•  Arata Expositions (Order labor, furniture, and more) 
•  Educational Program Outline
•  Exhibitor Prospectus
•  Exhibit Rules & Regulations
•  Housing & Registration
•  Requests & Applications
•  Satellite Activities
•  Utilities & Additional Services


Important STS Deadlines

August 22, 2014         Full payment for contracted booth space due
October 3, 2014         Product descriptions due for inclusion in the Annual Meeting Program Guide
October 17, 2014         Deadline to reserve 25 or more hotel rooms at the STS group rate
December 5, 2014         Product descriptions due for inclusion in The STS Meeting Bulletin
December 10, 2014Rooming list deadline
December 12, 2014Opening Reception participation deadline for bag insert
December 12, 2014Exhibitor meeting space requests due
December 19, 2014Multipurpose suite reservation requests due
December 29, 2014Island booth plan submissions due
December 29, 2014Animal tissue requests due
December 29, 2014Applications for satellite activities due
January 2, 2015Deadline to reserve fewer than 25 hotel rooms at the STS group rate
January 2, 2015        Mailing list license requests due
January 9, 2015Final deadline for housing changes and cancellations
January 5, 2015Booth catering forms due
January 10, 2015All changes to hotel reservations must be made directly
January 26, 2015Complimentary badge allotment registration deadline



Plan Ahead for Next Year!

Applications for exhibit space at the STS 52nd Annual Meeting & Exhibition in Phoenix, Arizona, will be accepted beginning Monday, January 26, 2015. Onsite deposits for exhibit space can be made via credit card or check at the Exhibit Management Office located in TBD. Applications will not be accepted without a 50% deposit.

After January 27, 2015, exhibit space applications and payment should be mailed via traceable shipping method to:

The Society of Thoracic Surgeons
Attn: Angel Law, Exhibit Manager
633 N. Saint Clair St., 23rd Floor
Chicago, IL 60611

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