Exhibitor Service Kit

Thank you for participating in the STS 50th Annual Meeting & Exhibition in Orlando. We appreciate your support of the Society’s educational programs and look forward to seeing you there!

This page and the related links will provide you with all the information you need to have a successful experience at the Annual Meeting. If you have any questions regarding the information in this Service Kit, please contact Angel Law, STS Exhibit Manager, at alaw [at] sts [dot] org or (312) 202-5838.

•  Annual Meeting Schedule
•  Arata Expositions (Order labor, furniture, and more)
•  Educational Program Outline
•  Exhibitor Prospectus
•  Exhibit Rules & Regulations
•  Housing & Registration
•  Requests & Applications
•  Satellite Activities
•  Utilities & Additional Services

Important STS Deadlines

October 4, 2013         Full payment for contracted booth space due
October 4, 2013         Product descriptions due for inclusion in the Annual Meeting Program Guide
October 17, 2013         Deadline to reserve 25 or more hotel rooms at the STS group rate
November 22, 2013         Island booth plan submissions due
December 2, 2013Exhibitor promotional video submissions due
December 6, 2013         Product descriptions due for inclusion in The STS Meeting Bulletin
December 13, 2013Opening Reception participation deadline
December 17, 2013Animal tissue requests due
December 27, 2013Applications for satellite activities due
December 27, 2013Multipurpose suite reservation requests due
December 27, 2013Exhibitor staff meeting space requests due
January 2, 2014Deadline to reserve fewer than 25 hotel rooms at the STS group rate
January 3, 2014         Mailing list license requests due
January 10, 2014Complimentary badge allotment registration deadline
January 16, 2014Final deadline for housing changes and cancellations
January 20, 2014All changes to hotel reservations must be made directly

Plan Ahead for Next Year!

Applications for exhibit space at the STS 51st Annual Meeting & Exhibition in San Diego, California, will be accepted beginning Monday, January 27, 2014. Onsite deposits for exhibit space can be made via credit card or check at the Exhibit Management Office located in the Canary 4 Ballroom. Applications will not be accepted without a 50% deposit.

After January 28, 2014, exhibit space applications and payment should be mailed via traceable shipping method to:

The Society of Thoracic Surgeons
Attn: Angel Law, Exhibit Manager
633 N. Saint Clair St., 23rd Floor
Chicago, IL 60611