2015 Fall Harvest
Please note: If you have changed software vendors since you last harvested data to the STS Data Warehouse, or if your 10-digit Hospital NPI number or Hospital Name has changed, you need to contact Gerard Tarafa (312-202-5858, gtarafa [at] sts [dot] org) at the STS Headquarters immediately.
The STS Data Warehouse is gearing up for the Fall 2015 Congenital Heart Surgery Data Harvest. Here are the dates and information you will need for submitting data.
2015 Harvest Schedule
2015 Fall Harvest Schedule
- September 7, 2015 - First date to submit data file
- September 25, 2015 - Harvest data file submissions end
- October 2, 2015 - Final sign-off paperwork due
- Mid to late November 2015 - Final report distribution - National Report posted online at: https://stsoutcomes.dcri.duke.edu/registry/
When satisfied with the quality of your data as reflected in the Data Quality Report, notify the Data Warehouse to include that data file in the fall 2015 Congenital Heart Surgery Data Harvest for analysis by completing the Data Quality Report Data File Inclusion in Analysis Sign-off Form and the Hospital Name Clarification Report. The forms must be finalized and on file at the Data Warehouse. Fax forms to Data Warehouse at (919) 668-7074.
Recommended Data Capture Window
- July 1, 2013 through June 30, 2015
Note: If this is your first time submitting data to the Congenital Heart Surgery Database, surgical procedures prior to July 1, 2012 can be submitted to the Data Warehouse. Please contact your Data Submission Coordinator if you have any questions.
Important Forms You Will Need for Submitting Data
Important information regarding your Data Quality Report
Duke is now using a secured email feature to send out your Data Quality Reports. Please find detailed instructions how to receive them here .
These forms are required to complete the data transmission process.
- Instructions for Submitting Data via the Secure Website 
- Data File Inclusion in Analysis Sign-off Form  (Sample form)
- Hospital Name Clarification Report  (Sample report)
Quick Check-List of Steps for Submitting Data
If you are comfortable with the data submission process, here is a quick list of steps for submitting your data file
Complete Data Submission Instructions
For participants submitting data to the warehouse for the first time or anyone who has questions about the harvest process, this page contains detailed information that should answer your questions:
How To Read Your Data Quality Report
Here you can find an annotated copy of a sample Data Quality Report to help you interpret the results of your data submission.