Harvest Schedule

Harvest Schedule

Quarterly Schedule

The STS Data Warehouse is gearing up for the STS Adult Cardiac Surgery Database 2016 Harvest 4. Here are the dates and important information you will need for submitting data.

Please note: If you have changed software vendors since you last harvested data to the STS Data Warehouse, or if your 10-digit Hospital NPI number or Hospital Name has changed, you need to contact Elizabeth Watkins (312-202-5858, ewatkins [at] sts [dot] org) at the STS Headquarters immediately.

Submit your data via the secured website. Please see the following link.


  • Username = estsdata
  • Password = harvest


2016 Harvest 4 Schedule:

  • October 31, 2016 - First day to submit data file.
  • November 18, 2016 - Data submissions end at 12 midnight Eastern time. (No data files will be processed after this date).
  • November 25, 2016 -  Final sign-off paperwork due by 5 PM Eastern time.
  • End of January 2017 - National Report posted online.

Please note: The data capture window for 2016 Harvest 4: October  1, 2015 through September 30, 2016 is suggested.

Please note: All data from this time period must be in v2.81 format of the data specifications.

Important Forms

These forms are required to complete the data transmission process.

Harvest Procedural Checklist - Harvest 4, 2016
If you have submitted data before and are comfortable with the process.

STS Data Warehouse Complete Data Submission Instructions - Harvest 4, 2016
For participants submitting data to the warehouse for the first time or anyone with questions about the harvest process.

Data Quality Report
A sample copy to help you interpret the results of the data submission.

Important information regarding your Data Quality Report

Duke is now using a secured email feature to send out your Data Quality Reports. Please find detailed instructions how to receive them here.

Data records back to January 1, 2000, can be submitted without additional requirements. Requests to submit data prior to January 1, 2000, requires special permission. Please contact your Data Submission Coordinator (DSC) at DCRI for instructions. To identify your DSC, please refer to the DSC map located at: Contact Us.