Adult Cardiac Surgery Data Collection

STS Adult Cardiac Surgery Database, v2.9 — Start Date: July 1, 2017
Training Manual v2.9 – Updated August 2017

v2.9 Data Collection Forms (DCFs) - Updated: February 13, 2017

Non-annotated DCF
Non-annotated DCF with Highlighted Changes*
Non-annotated DCF - Word Format
*This may not be inclusive of all changes and it is recommended to re-review the entire DCF to become familiar with updates.
Annotated DCF
To view annotation in the non-annotated Word DCF:

File – Options – Display – Show Hidden Text.

If you need further assistance please contact your IT Department or do an internet search for your specific Office Version on ways to view ‘hidden text’.

Itemized changes from v2.81 to v2.9
v2.9 Data Specifications

v2.9 Software Specifications
v2.9 Congenital Diagnoses and Procedure List
v2.9 Procedure Identification Chart
v2.9 Valve/VAD List Memo

STS Adult Cardiac Surgery Database, v2.81 — Start Date: July 1, 2014

v2.81 Data Collection Forms (DCFs) — Updated: April 22, 2015*

*A temporary field was recently activated (ACSD Seq #5230). Please view more information regarding this field here.

v2.81 Data Collection Forms (DCFs) - Now in Microsoft Word (For issues viewing Annotations, click here)

Training Manual v2.81 — Updated July 2017

Procedure Identification v2.73

The STS has changed the algorithm it uses to determine the procedure type (ProcID) for the cases in the Adult Cardiac Surgery Database. This change will allow the Database to more accurately categorize unplanned procedures, canceled cases, and transcatheter valve procedures. We expect this change to affect less than one percent of all cases.

The updated version of the flowchart to determine the procedure type is provided below. A web-based utility that follows the algorithm defined in the flowchart will also be available in the coming weeks. This utility can be used by data managers to determine the procedure type for individual cases.

It is optional for the Certified Software Vendors to incorporate this change into their software. Vendors who choose to make these changes will need to go through a verification process with the Data Warehouse. As a result of this, there is not enough time for the vendors to get the changes completed in time for the 2012 Harvest 4 that is currently in progress. Please contact your Data Submission Coordinator if you have any questions.

Procedure Identification Algorithm Flowchart

Procedure Identification Utility

Training Manual v2.73

The Training Manual provides participants with operational guidelines, data definition information, and references, and assists Data Managers in better understanding v2.73 and associated data coding.

In response to participant requests, the Training Manual and FAQs are now included in one document.  Therefore, please do not print this document; it will be updated often to ensure the most recent and accurate information is provided. The Training Manual is divided into sections that mirror the data collection form. Helpful tip: Use the Find function (Ctrl+F for PC or Command+F for Mac) to locate a Seq # or keyword.

Submit Clinical Questions through the FAQ submission form.

Comments regarding the Training Manual should be sent to Donna McDonald, Senior Manager, STS National Database & Patient Safety, at dmcdonald [at] sts [dot] org.

STS would like to thank members of the Adult Cardiac Surgery Database Core Group for their contributions and hard work on the development of the Training Manual. Also, the Society would like to thank those data managers who submitted suggestions and comments for consideration.

As a result of questions presented and discussed at Advances in Quality & Outcomes: A Data Managers Meeting, the Training Manual will be updated accordingly. Please note that hundreds of questions were discussed and must be vetted and reviewed before posting. STS will post the document as soon as possible, so please be patient, it will be posted soon.

Training Manual – Updated with FAQs - March 2014

Training Manual Appendices
Medications - updated 5/11/2012
Coronary Anatomy
Valve Anatomy
Valve Repairs
Aortic Aneurysm
Aortic Dissection
Procedure ID Table (old)
Risk Variables

Surgeon Worksheets for Better Data Collection

Cardiothoracic surgeons participating in the STS Adult Cardiac Surgery Database can now lead the way to real-time data collection and help ensure more accurate data through the use of new surgeon data worksheets recently developed by surgeons, data managers, and the STS Quality, Research, and Patient Safety Department staff.

Review the directions for completing the CABG grid and optional worksheet. We encourage you to utilize this method as soon as possible.

STS Adult Cardiac Surgery Database, v2.73

v2.73 Data Collection Forms (DCFs)

v2.73 Data Collection Forms (DCFs) - Now in Microsoft Word

Atrial Fibrillation (AFib) Module

The Society of Thoracic Surgeons is pleased to provide its Atrial Fibrillation (AFib) Module to Adult Cardiac Surgery Database participants. This web-based module will be used to collect and benchmark data for the surgical treatment of atrial fibrillation, the most common sustained cardiac rhythm disturbance. An estimated 2.5 million people have the condition in the U.S., and as the population ages, the prevalence is expected to increase. Significant morbidity, mortality, and health care costs are associated with the condition.

Previous Adult Cardiac Surgery Database Versions

STS Adult Cardiac Surgery Database, v2.61

Version 2.61 Data Collection Forms (DCF):