Harvest Schedule and Information

2017 Harvest Schedules

Adult Cardiac Surgery Database

Data Submission Opening DateData Submission Closing DateReporting PeriodReport PostedNotes
Data Submission 1January 9, 2017February 24, 201701/01/2014-12/31/2016End of AprilComposite/NQF/STAR Rating
Data Submission 2March 6, 2017May 26, 201701/01/2015-03/31/2017End of July
Data Submission 3June 5, 2017August 25, 201701/01/2015-06/30/2017End of OctoberComposite/NQF/STAR Rating
Data Submission 4September 25, 2017December 1, 201701/01/2015-09/30/2017End of January 2018Last Day to Opt Out: 12/04/2017

Data Submission Close occurs at 5:00 p.m. Eastern on the date listed. 

Data from the time period July 1, 2014, through June 30, 2017, must be in version 2.81 format of the data specification. Data from July 1, 2017, and after must be in version 2.9 format of the data specifcations.

Congenital Heart Surgery Database

Data Submission Opening DateData Submission Closing DateReporting PeriodReport PostedNotes
Fall 2017 Harvest July 17, 2017September 29, 201707/01/2013-06/30/2017End of November
Spring 2018 Harvest October 16, 2017March 23, 201801/01/2014-12/31/2017End of MayPublic Reporting Harvest

Data Submission Close occurs at 5:00 p.m. Eastern on the date listed. 

General Thoracic Surgery Database

Data Submission Opening DateData Submission Closing DateReporting PeriodReport PostedNotes
Fall 2017 Harvest July 10, 2017September 29, 201707/01/2014-06/30/2017End of November
Spring 2018 Harvest October 16, 2017March 23, 201801/01/2015-12/31/2017End of MayPublic Reporting Harvest

Data Submission Close occurs at 5:00 p.m. Eastern on the date listed. 

 Harvest Information

Here is important information you will need for submitting data.

Please note: If you have changed software vendors since you last harvested data to the STS Data Warehouse, or if your 10-digit Hospital NPI number or Hospital Name has changed, you need to contact Elizabeth Watkins (312-202-5858, ewatkins [at] sts [dot] org) at the STS Headquarters immediately. 

Submit your data via the secured website.  Please see the following link.

https://stsdatawarehouse.dcri.duke.edu

  • Username = estsdata
  • Password = harvest

Important Forms

Harvest Instructions for the Databases

Important information regarding your Data Quality Report

Duke is now using a secured email feature to send out your Data Quality Reports. Please find detailed instructions how to receive them here.

Data Quality Report - Adult Cardiac Surgery Database
Data Quality Report - Congenital Heart Surgery Database
Data Quality Report - General Thoracic Heart Surgery
A sample copy to help you interpret the results of the data submission.

Data records back to January 1, 2000, can be submitted without additional requirements. Requests to submit data prior to January 1, 2000, requires special permission. Please contact your Data Submission Coordinator (DSC) at DCRI for instructions. To identify your DSC, please refer to the DSC map located at: Contact Us.

Harvest Schedule Archive

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