Harvest Schedule and Information

2017 Harvest Schedules

Harvest Information

Here is important information you will need for submitting data.

Please note: If you have changed software vendors since you last harvested data to the STS Data Warehouse, or if your 10-digit Hospital NPI number or Hospital Name has changed, you need to contact Elizabeth Watkins (312-202-5858, ewatkins [at] sts [dot] org) at the STS Headquarters immediately. 

Submit your data via the secured website.  Please see the following link.


  • Username = estsdata
  • Password = harvest

Data Capture Window for Adult Cardiac Heart Surgery Database:  CABG procedures - April 1, 2016 through March 31, 2017; Valve procedures - April 1, 2014 through March 31, 2017.

NOTE: All data from the above time period must be in version 2.81 format of the data specifications. 

Data Capture Window for Congenital Heart Surgery Database and General Thoracic Surgery Database:  January 1, 2015 through December 31, 2016 is suggested.

Important Forms

These forms are required to complete the data transmission process.

Harvest Procedural Checklist Congenital Heart Surgery Database
Harvest Procedural Checklist General Thoracic Surgery Database 
If you have submitted data before and are comfortable with the process.

STS Data Warehouse Complete Data Submission Instructions - Congenital Heart Surgery Database
STS Data Warehouse Complete Data Submission Instructions - General Thoracic Surgery Database
For participants submitting data to the warehouse for the first time or anyone with questions about the harvest process.

Data Quality Report - Adult Cardiac Surgery Database
Data Quality Report - Congenital Heart Surgery Database
Data Quality Report - General Thoracic Heart Surgery
A sample copy to help you interpret the results of the data submission.

Important information regarding your Data Quality Report

Duke is now using a secured email feature to send out your Data Quality Reports. Please find detailed instructions how to receive them here.

Data records back to January 1, 2000, can be submitted without additional requirements. Requests to submit data prior to January 1, 2000, requires special permission. Please contact your Data Submission Coordinator (DSC) at DCRI for instructions. To identify your DSC, please refer to the DSC map located at: Contact Us.

Harvest Schedule Archive