STS National Database News: CHSD Edition, March/April 2019

March/April 2019

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Submit an Abstract for AQO
Abstracts are now being accepted for presentation consideration at Advances in Quality & Outcomes: A Data Managers Meeting, October 23-25 in New Orleans, Louisiana. AQO is the perfect forum to share valuable research and important clinical findings with hundreds of your peers. Your input can make the STS National Database even better! Abstracts must be submitted no later than Friday, May 31, 2019, at 11:59 p.m. CT. Registration and housing information for AQO will be posted in the coming months. If you have questions about the abstract submission process, contact Emily Conrad.

Data Collection Updates 
The latest training manual (v3.41) published on the CHSD Data Collection page contains important information to help with data abstraction. Recent key changes to the data specifications are noted below.

  • Seq. 4210 – Patient Remains Hospitalized during This Episode of Care: This field was added to assist in identifying the patients who remain in the inpatient setting at data harvest time. It is important to note that this new field is the parent to the other discharge fields. As a result, if a patient transfers to another care facility (still in the current admission/episode of care), you will not be able to complete the hospital discharge information until the episode of care is completed. This will be corrected in the next manual version. 
  • Seq. 378 - Gestational Diabetes: This field should be coded as “yes” if the mother had any type of diabetes during pregnancy – Type 1, Type 2, or gestational.  The intent of the field is to capture the presence of any diabetes during pregnancy.

Volunteer to Be a Database Mentor
Mentors are still needed for the STS National Database Mentorship Program. This program will pair experienced data managers with those who are seeking advice related to data abstraction. Sign up as a mentor today

Data Harvest Under Way
The Fall 2019 Harvest began on April 8 and closes at 5:00 p.m. ET on Friday, September 27, 2019. This submission includes surgery dates from July 1, 2015, through June 30, 2019. Please submit no later than 1 week before the closing date if you want a Data Quality Report in time to submit changes. See more details in the 2019 harvest schedule

Submit CHSD Research Proposals
The Society is seeking new clinical research proposals from STS National Database participants based on data available in the CHSD. STS funding is available for a number of novel, well-conceived, and hypothesis-driven proposals. Extra consideration will be given to projects that involve multiple investigators/institutions and can be completed within 9-12 months. Applying investigators should refer to the Access & Publications page for further instruction and review the list of current research proposals prior to submission. CHSD proposals are due Thursday, April 25, and should be sent to Kristin Mathis.

Watch, Listen to Discussion on the Value of the STS National Database
The STS National Database is known worldwide as the “gold standard” for quality improvement and patient safety in cardiothoracic surgery. Launched in 1989, the Database includes approximately 8 million patient records. In this roundtable discussion, Drs. Dave Shahian, Felix Fernandez, Jeff Jacobs, and Vinod Thourani explain how they’ve used data from the Database for making improvements at their own hospitals, for research projects, to understand the cost-effectiveness of various procedures, and to demonstrate the importance of the care that cardiothoracic surgeons provide. View their discussion as a video, or listen via podcast

Site Audits Begin Soon
STS National Database audits are designed to complement internal quality controls by examining the accuracy, consistency, and completeness of the data collected within the Database. Ten percent of participating sites will be selected at random for an independent audit and will be notified in the spring. Please make sure your Primary Data and File Contact information is current by checking the DCRI portal; fill out a Participant Contact Form if you need to make changes. Logistics pertaining to the audit will be sent at a later date to the affected sites.

Truncus Arteriosus Information Available for Patients
The Society’s patient website,, provides easily understandable information on cardiothoracic diseases and how they are treated using text, videos, graphics, and animations. The Truncus Arteriosus page explains causes, symptoms, diagnosis, and recovery for this rare congenital heart defect. New images showing surgery techniques are available in the Diagnosis and Treatment section. If you interact with patients at your institution, make sure to share this important resource—handouts are available for download in both English and Spanish. If you have feedback or questions about the patient website, contact Jennifer Bagley.