STS National Database News: GTSD Edition, November/December 2018

November/December 2018

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New Harvest Schedule Posted
The 2019 harvest schedule is now available, and data submission for the Spring 2019 harvest will close on Friday, February 22. Please ensure that all data for the January 1, 2016, through December 31, 2018, reporting period is entered by this date.

As a reminder, you must use the new username and password for the data submission portal starting Saturday, December 1. The updated login information was sent yesterday to all Primary and Backup Data and File Contacts, as well as Data Quality Report Recipients. If you have questions, contact your Data Submission Coordinator.


Register for the STS Annual Meeting
Registration and housing are open for the STS 55th Annual Meeting, January 27-29 in San Diego, California. A number of presentations and sessions will focus on teamwork in cardiothoracic surgery, quality improvement, patient safety, and the STS National Database, including:

  • Richard E. Clark Memorial Papers
  • The Multidisciplinary Team: How We Do It
  • Research Using the STS National Database
  • Quality Improvement in Cardiothoracic Surgery
  • Patient Safety Symposium: Innovation and Safety in the Digital Era—From EHRs to Cybersecurity

Check out the Program, Registration, and Housing brochure for more details, and register todayThe deadline to receive the special STS rate at official meeting hotels is Thursday, January 3.


Pre-Order AQO Online
If you weren’t able to attend the recent Advances in Quality & Outcomes (AQO): A Data Managers Meeting in Hollywood, you can still experience the exceptional content delivered during the meeting by purchasing AQO Online. Pre-order just the General Thoracic Surgery Database sessions or a complete set. New for 2018, AQO Online includes the ability to earn CE or CEU credit. Note: Meeting attendees will be given free online access to the sessions for which they were registered. For more information, contact Emily Conrad.

Also, don’t miss this video of STS President Keith S. Naunheim, MD welcoming attendees to AQO. He emphasized how data manager contributions are important to the quality of the STS National Database and highlighted STS resources for data collection. You can see photos from the meeting in the Society’s flickr album.


November Training Manual Posted with Clarifications
An updated version 2.41 training manual has been added to the STS website. Please pay particular attention to new clarifications for the following sequences.

  • Seq. 750 – Prior Cardiothoracic Surgery: If the cardiothoracic surgeon used a transabdominal approach on a patient who has had prior abdominal surgery, this should be captured in Seq. 1410 – Reoperation.
  • Seq. 1630 – Lung Cancer Diagnosed or Suspected PreOp: Suspected lung cancer cases will no longer be captured. Only proven lung cancer cases based on pathology should be captured.
  • Seq. 1650 – Clinical Staging Method – Lung – Needle Biopsy: Only completed biopsies performed with transthoracic computed tomography guidance should be captured; “attempted” biopsies should not. Electromagnetic navigational bronchoscopy or fine needle aspiration performed via bronchoscopy should be captured in the Bronchoscopy section.
  • Seq. 1670 – Preoperative Positive Tissue Diagnosis Obtained: If a computed tomography-guided biopsy reveals “atypical cells suggestive of adenocarcinoma,” this should be considered a preoperative positive pathological diagnosis.
  • Seq. 2430 – Pathologic Staging: If the patient does not have a thymoma, leave this field blank.  
  • Seq. 3040 – Type of Imaging Performed: There is an error on the Data Collection Form (DCF) that allows only one imaging study to be selected, even if more than one was conducted. If this is the case, select options from left to right on the DCF. For instance, if both a barium swallow and computed tomography scan were performed, select “Barium Swallow.” This will be corrected on the next version of the DCF.

If you’re feeling stumped on an abstraction question, review the list of frequently asked questions and answers to see if someone else has had the same issue. If you have a question that you’d like answered, fill out the Clinical Question Request Form.


Volunteer to Be a Database Mentor
Mentors are still needed for the STS National Database mentorship program, which will pair experienced data managers with those who are seeking advice related to data abstraction. Sign up as a mentor today.