Data Manager Guidance

Advances in Quality & Outcomes: A Data Managers Meeting

AQO 2024 will offer a unique opportunity to explore techniques for optimizing data collection using case scenarios and driving quality improvement. Head for Nashville, Tenn., September 11-13, 2024 to attend the premier gathering of STS National Database professionals as they share valuable research and important clinical findings. Registration is open, and early bird discounts are available through May 16. Learn more

Data Manager Mentorship Program

The STS National Database mentorship program pairs experienced data managers with those who are seeking advice related to data abstraction. After filling out a questionnaire, potential mentors and mentees will be matched based on Database type, experience in specific areas, and other factors. 

Apply as either a mentor or mentee. You will be notified once you have been matched.

If you have questions about the program or any feedback on the sign-up forms, contact National Database Coordinator Adelaide Dolan.

Regional Groups

STS National Database regional groups offer a collaborative networking environment for peer-to-peer support and non-clinical guidance related to data abstraction. Learn more

STS National Database News

This monthly e-newsletter offers news and updates about the STS National Database. STS data managers and surgeon participants receive a free subscription, which includes updates for each registry in which they participate. 

 

Clinical Question Request Form

Are you struggling with a clinical question regarding data abstraction? Fill out the Clinical Question Request Form and get a response within 30 days.

Contact and Support

STS is available to help you with questions regarding the STS National Database. 

If you have specific questions regarding the platform or participant reports, contact the STS National Database helpdesk. You will receive a helpdesk ticket, and STS will aim to follow up with you within 2 business days. Note: Heavy call and email volumes are anticipated as harvest deadlines approach. We appreciate your patience. 

For general questions (like invoicing, updating contacts, or harvest schedules), contact the STS National Database staff team. For public reporting questions, contact STS Public Reporting

Adult Cardiac Surgery Database

The ACSD data collection forms and training manual require a participant login. (If you need assistance with your login credentials, contact STS Member services.) 

ACSD Harvest Deadlines

Note: If you have changed software vendors since you last harvested data to the STS Data Warehouse, or if your 10-digit Hospital NPI number or Hospital Name has changed, complete the Participant Contact Form to make these updates prior to your data submission. Or complete the harvest opt-out form, if necessary.

2023 Harvest

Term

Harvest Submission Window Close

Opt-Out Date


Includes Procedures Performed Through:
 

Report Posting

Comments

Harvest 1 2/10/2023 02/14/2023 12/31/2022 Spring 2023 Star Rating
Harvest 2 5/19/2023 05/23/2023 3/31/2023 Summer 2023  
Harvest 3 8/18/2023

8/22/2023

6/30/2023 Fall 2023 Star Rating
Harvest 4 11/10/2023

11/14/2023

9/30/2023 Winter 2023  

 

2024 Harvest

Term

Harvest Submission Window Close

Opt-Out Date


Includes Procedures Performed Through:
 

Report Posting

Comments

Harvest 1 2/23/2024 02/27/2024 12/31/2023 Spring 2024 Star Rating
Harvest 2 5/24/2024 05/28/2024 3/31/2024 Summer 2024  
Harvest 3 8/23/2024

8/27/2024

6/30/2024 Fall 2024 Star Rating
Harvest 4 11/22/2024

11/26/2024

9/30/2024 Winter 2024  

Data Submission Open is continuous for all harvest terms. Submission Close occurs at 11:59 p.m. Eastern on the date listed. 

ACSD Webinars

ACSD Monthly Webinar

May 1 at 3 p.m. ET • 2 p.m. CT

Canceled

ACSD Quality Improvement Webinar

May 15 at 3 p.m. ET • 2 p.m. CT

Call In: 888-475-4499 or 312-626-6799
Webinar ID: 338 714 200
International Dial-in Numbers

Join Webinar

Most Recent ACSD Webinars

View Webinar Recording

View Slides - ACSD QI Series, Frailty - April 17, 2024

View Slides - ACSD Monthly Webinar: Frailty Data Collection (April 3, 2024)

View Slides - ACSD Monthly Webinar - March 6, 2024

View Slides - ACSD QI Series, Beta Blockers - February 21, 2024

Not receiving notices about weekly webinars? Add your name to the interest list.

General Thoracic Surgery Database

The GTSD data collection forms and training manual require a participant login. (If you need assistance with your login credentials, contact STS Member services.) 

Sample Data Analysis Report
GTSD Harvest Deadlines

Note: If you have changed software vendors since you last harvested data to the STS Data Warehouse, or if your 10-digit Hospital NPI number or Hospital Name has changed, complete the Participant Contact Form to make these updates prior to your data submission. Or complete the harvest opt-out form, if necessary.

2023 Harvest

Term

Harvest Submission Window Close

Opt-Out Date


Includes Procedures Performed Through:
 

Report Posting

Comments

Spring 2023 3/3/2023

3/7/2023

12/31/2022 Summer 2023

Star Rating

Fall 2023 9/8/2023

9/12/2023

6/30/2023 Winter 2023 Star Rating

 

2024 Harvest

Term

Harvest Submission Window Close

Opt-Out Date


Includes Procedures Performed Through:
 

Report Posting

Comments

Spring 2024 3/8/2024

3/12/2024

12/31/2023 Summer 2024

Star Rating

Fall 2024 9/6/2024

9/10/2024

6/30/2024 Winter 2024 Star Rating

Data Submission Open is continuous for all harvest terms. Data Submission Close occurs at 11:59 p.m. Eastern on the date listed. 

GTSD Webinars

GTSD Monthly Webinar

May 8 at 2:30 p.m. ET • 1:30 p.m. CT

Call In: 888-475-4499 or 312-626-6799
Webinar ID: 771 371 213
International Dial-in Numbers

Join Webinar

GTSD User group Call

May 22 at 3:30 p.m. ET • 2:30 p.m. CT

Call In: 888-475-4499 or 312-626-6799
Webinar ID: 460 019 357
International Dial-in Numbers

Join Webinar

Most Recent GTSD Webinar

View Webinar Recording

View Slides - GTSD Monthly Webinar - March 13, 2024

View Slides - GTSD User Group Call  - February 28, 2024

View Slides - GTSD Monthly Webinar - February 14, 2024

View Slides - GTSD Monthly Webinar - January 10, 2024

Not receiving notices about weekly webinars? Add your name to the interest list.

Congenital Heart Surgery Database

The CHSD data collection forms and training manual require a participant login. (If you need assistance with your login credentials, contact STS Member services.) 

CHSD Harvest Deadlines

Note: If you have changed software vendors since you last harvested data to the STS Data Warehouse, or if your 10-digit Hospital NPI number or Hospital Name has changed, complete the Participant Contact Form to make these updates prior to your data submission. Or complete the harvest opt-out form, if necessary.

2023 Harvest

Term

Harvest Submission Window Close

Opt-Out Date


Includes Procedures Performed Through:
 

Report Posting

Comments

Spring 2023 3/10/2023 3/14/2023 12/31/2022 Summer 2023  
Fall 2023 9/15/2023

9/19/2023

6/30/2023 Winter 2023  

 

2024 Harvest

Term

Harvest Submission Window Close

Opt-Out Date


Includes Procedures Performed Through:
 

Report Posting

Comments

Spring 2024 4/19/2024 4/23/2024 12/31/2023 Summer 2024  
Fall 2024 9/27/2024

10/1/2024

6/30/2024 Winter 2024  

Data Submission Open is continuous for all harvest terms. Data Submission Close occurs at 11:59 p.m. Eastern on the date listed. 

CHSD Webinars

CHSD Monthly Webinar

May 21 at 1 p.m. ET • 12 p.m. CT

Call In: 888-475-4499 or 312-626-6799
Webinar ID: 394 740 549
International Dial-in Numbers

Join Webinar

 

Most Recent CHSD Webinar

View Webinar Recording

View Slides - CHSD Monthly Webinar - April 16, 2024

View Slides - CHSD Monthly Webinar - March 19, 2024

View Slides - CHSD Monthly Webinar - February 20, 2024

View Slides - CHSD Monthly Webinar - January 16, 2024

 

Not receiving notices about weekly webinars? Add your name to the interest list.

Intermacs Database

Intermacs Webinars

Intermacs New Data Manager Webinar (Part II)

April 24 at 2 p.m. ET • 1 p.m. CT

Call In: 888-475-4499 or 877-853-5257 or 312-626-6799
Meeting ID: 557 707 151
International Dial-in Numbers

Join Webinar

 

 

Intermacs/Pedimacs Quality Assurance Webinar

April 25 at 3 p.m. ET • 2 p.m. CT

Call In: 888-475-4499 or 877-853-5257 or 312-626-6799
Meeting ID: 213 508 366
International Dial-in Numbers

Join Webinar

 

Most Recent Intermacs Webinar

View Webinar Recording

View Slides - Intermacs New Data Manager Webinar (Part I) - March 27, 2024

View Slides - Intermacs|Pedimacs User Group Call - February 28, 2024

View Slides - Intermacs|Pedimacs User Group Call (Major Infection Education Slides) - January 31, 2024 

Not receiving notices about weekly webinars? Add your name to the interest list.