Data Manager Guidance
Advances in Quality & Outcomes: A Data Managers Meeting
Surgeon leaders and data managers will gather during AQO this year – virtually – to share valuable research and important clinical findings with the goal of improving data collection and patient outcomes. The event dates are September 26-29, 2023, with each day dedicated to one registry. Learn more.
Data Manager Mentorship Program
The STS National Database mentorship program pairs experienced data managers with those who are seeking advice related to data abstraction. After filling out a questionnaire, potential mentors and mentees will be matched based on Database type, experience in specific areas, and other factors.
Apply as either a mentor or mentee. You will be notified once you have been matched.
If you have questions about the program or any feedback on the sign-up forms, contact National Database Coordinator Adelaide Dolan.
Regional Groups
STS National Database regional groups offer a collaborative networking environment for peer-to-peer support and non-clinical guidance related to data abstraction. Learn more.
STS National Database News
This bimonthly e-newsletter offers news and updates about the STS National Database, with a separate issue for each of the four registries. STS data managers receive a free subscription for each registry in which they participate. Do you have colleagues who should be receiving STS National Database News? Or would you like to receive a copy? Fill out this form to be added to the mailing list for future issues.
Clinical Question Request Form
Are you struggling with a clinical question regarding data abstraction? Fill out the Clinical Question Request Form and get a response within 30 days.
Contact and Support
STS is available to help you with questions regarding the STS National Database.
If you have specific questions regarding the platform or participant reports, contact the STS National Database helpdesk. You will receive a helpdesk ticket, and STS will aim to follow up with you within 2 business days. Note: Heavy call and email volumes are anticipated as harvest deadlines approach. We appreciate your patience.
For general questions (like invoicing, updating contacts, or harvest schedules), contact the STS National Database staff team. For public reporting questions, contact STS Public Reporting.
Essential Forms and Resources
- Database participant role descriptions
- Database participant and platform roles
- Participant contact form
- Schedule A
- Schedule B
- Database software and vendors
- STS National Database audits (login required)
- List of mortality status fields
- STS/IQVIA uploader instructions
- ACSD Data Manager Survey Results 2023
How-To Videos
Adult Cardiac Surgery Database
The ACSD data collection forms and training manual require a participant login. (If you need assistance with your login credentials, contact STS Member services.)
- ACSD 2023 Harvest 3 Multiplier Table
- ACSD 2023 Harvest 2 Multiplier Table
- ACSD 2023 Harvest 1 Multiplier Table
- ACSD 2022 Harvest 4 Multiplier Table
- ACSD 2022 Harvest 3 Multiplier Table
- ACSD 2022 Harvest 2 Multiplier Table
- ACSD 2022 Harvest 1 Multiplier Table
- ACSD 2021 Harvest 4 Multiplier Table
- ACSD 2021 Harvest 3 Multiplier Table
- ACSD 2021 Harvest 2 Multiplier Table
- ACSD 2021 Harvest 1 Multiplier Table
- ACSD 2020 Harvest 4 Multiplier Table
- ACSD 2020 Harvest 3 Multiplier Table
- ACSD 2020 Harvest 1 Multiplier Table
Note: If you have changed software vendors since you last harvested data to the STS Data Warehouse, or if your 10-digit Hospital NPI number or Hospital Name has changed, complete the Participant Contact Form to make these updates prior to your data submission. Or complete the harvest opt-out form, if necessary.
2023 Harvest
Term |
Harvest Submission Window Close |
Opt-Out Date |
|
Report Posting |
Comments |
---|---|---|---|---|---|
Harvest 1 | 2/10/2023 | 02/14/2023 | 12/31/2022 | Spring 2023 | Star Rating |
Harvest 2 | 5/19/2023 | 05/23/2023 | 3/31/2023 | Summer 2023 | |
Harvest 3 | 8/18/2023 |
8/22/2023 |
6/30/2023 | Fall 2023 | Star Rating |
Harvest 4 | 11/10/2023 |
11/14/2023 |
9/30/2023 | Winter 2023 |
2024 Harvest
Term |
Harvest Submission Window Close |
Opt-Out Date |
|
Report Posting |
Comments |
---|---|---|---|---|---|
Harvest 1 | 2/23/2024 | 02/27/2024 | 12/31/2023 | Spring 2024 | Star Rating |
Harvest 2 | 5/24/2024 | 05/28/2024 | 3/31/2024 | Summer 2024 | |
Harvest 3 | 8/23/2024 |
8/27/2024 |
6/30/2024 | Fall 2024 | Star Rating |
Harvest 4 | 11/22/2024 |
11/26/2024 |
9/30/2024 | Winter 2024 |
Data Submission Open is continuous for all harvest terms. Submission Close occurs at 11:59 p.m. Eastern on the date listed.
ACSD Webinars
ACSD Monthly Webinar
December 6 at 3 p.m. ET • 2 p.m. CT
Call In: 888-475-4499 or 877-853-5257
Webinar ID: 839 336 582
International Dial-in Numbers
ACSD Quality Improvement Webinar
December 20 at 3 p.m. ET • 2 p.m. CT
Call In: 888-475-4499 or 312-626-6799
Webinar ID: 338 714 200
International Dial-in Numbers
Most Recent ACSD Webinars
View Slides - ACSD Quality Improvement Series, Vent Times - November 15, 2023
View Slides - ACSD Quality Improvement Series, Vent Times - October 18, 2023
View Slides - ACSD Monthly Webinar - October 4, 2023
View Slides - ACSD Quality Improvement Series, Vent Times - September 20, 2023
Not receiving notices about weekly webinars? Add your name to the interest list.
General Thoracic Surgery Database
The GTSD data collection forms and training manual require a participant login. (If you need assistance with your login credentials, contact STS Member services.)
Note: If you have changed software vendors since you last harvested data to the STS Data Warehouse, or if your 10-digit Hospital NPI number or Hospital Name has changed, complete the Participant Contact Form to make these updates prior to your data submission. Or complete the harvest opt-out form, if necessary.
2023 Harvest
Term |
Harvest Submission Window Close |
Opt-Out Date |
|
Report Posting |
Comments |
---|---|---|---|---|---|
Spring 2023 | 3/3/2023 |
3/7/2023 |
12/31/2022 | Summer 2023 |
Star Rating |
Fall 2023 | 9/8/2023 |
9/12/2023 |
6/30/2023 | Winter 2023 | Star Rating |
2024 Harvest
Term |
Harvest Submission Window Close |
Opt-Out Date |
|
Report Posting |
Comments |
---|---|---|---|---|---|
Spring 2024 | 3/8/2024 |
3/12/2024 |
12/31/2023 | Summer 2024 |
Star Rating |
Fall 2024 | 9/6/2024 |
9/10/2024 |
6/30/2024 | Winter 2024 | Star Rating |
Data Submission Open is continuous for all harvest terms. Data Submission Close occurs at 11:59 p.m. Eastern on the date listed.
GTSD Webinars
GTSD Monthly Webinar
December 13 at 2:30 p.m. ET • 1:30 p.m. CT
Call In: 888-475-4499 or 312-626-6799
Webinar ID: 771 371 213
International Dial-in Numbers
GTSD Monthly Webinar
January 10 at 2:30 p.m. ET • 1:30 p.m. CT
Call In: 888-475-4499 or 312-626-6799
Webinar ID: 771 371 213
International Dial-in Numbers
Most Recent GTSD Webinar
View Slides - GTSD New Data Manager Webinar - October 25, 2023
View Slides - GTSD Neoadjuvant Therapy Module Webinar - October 23, 2023
View Slides - GTSD Monthly Webinar - October 11, 2023
View Slides - GTSD Monthly Webinar - September 13, 2023
Not receiving notices about weekly webinars? Add your name to the interest list.
Congenital Heart Surgery Database
The CHSD data collection forms and training manual require a participant login. (If you need assistance with your login credentials, contact STS Member services.)
Note: If you have changed software vendors since you last harvested data to the STS Data Warehouse, or if your 10-digit Hospital NPI number or Hospital Name has changed, complete the Participant Contact Form to make these updates prior to your data submission. Or complete the harvest opt-out form, if necessary.
2023 Harvest
Term |
Harvest Submission Window Close |
Opt-Out Date |
|
Report Posting |
Comments |
---|---|---|---|---|---|
Spring 2023 | 3/10/2023 | 3/14/2023 | 12/31/2022 | Summer 2023 | |
Fall 2023 | 9/15/2023 |
9/19/2023 |
6/30/2023 | Winter 2023 |
2024 Harvest
Term |
Harvest Submission Window Close |
Opt-Out Date |
|
Report Posting |
Comments |
---|---|---|---|---|---|
Spring 2024 | 3/22/2024 | 3/26/2024 | 12/31/2023 | Summer 2024 | |
Fall 2024 | 9/27/2024 |
10/1/2024 |
6/30/2024 | Winter 2024 |
Data Submission Open is continuous for all harvest terms. Data Submission Close occurs at 11:59 p.m. Eastern on the date listed.
CHSD Webinars
CHSD Monthly Webinar
January 16 at 1 p.m. ET • 12 p.m. CT
Call In: 888-475-4499 or 312-626-6799
Webinar ID: 394 740 549
International Dial-in Numbers
CHSD User Group Call
February at 1 p.m. ET • 12 p.m. CT
Call In: 888-475-4499 or 312-626-6799
Webinar ID: 576 785 195
International Dial-in Numbers
Most Recent CHSD Webinar
View Slides - CHSD Monthly Webinar - November 21, 2023
View Slides - CHSD User Group Call - November 7, 2023
View Slides - CHSD Monthly Webinar - October 17, 2023
View Slides - CHSD User Group Call - September 5, 2023
Not receiving notices about weekly webinars? Add your name to the interest list.
Intermacs Database
Intermacs Webinars
Intermacs User Group Call
November 29 at 2 p.m. ET • 1 p.m. CT
Call In: 888-475-4499 or 877-853-5257 or 312-626-6799
Meeting ID: 557 707 151
International Dial-in Numbers
Intermacs/Pedimacs Quality Assurance Report Overview Quarterly Webinars
January 18 at 3 p.m. ET • 2 p.m. CT
Call In: 888-475-4499 or 877-853-5257 or 312-626-6799
Meeting ID: 213 508 366
International Dial-in Numbers
Most Recent Intermacs Webinar
View Slides - Intermacs|Pedimacs User Group Call - November 29, 2023
View Slides - Intermacs|Pedimacs User Group Call - October 25, 2023
View Slides - Intermacs|Pedimacs Quality Assurance Reporting Webinar - October 19, 2023
View Slides - User Group Call - August 30, 2023
Not receiving notices about weekly webinars? Add your name to the interest list.