Resources for Data Managers

Data Manager Guidance

Advances in Quality & Outcomes: A Data Managers Meeting

Surgeon leaders and data managers will gather during AQO this year – virtually – to share valuable research and important clinical findings with the goal of improving data collection and patient outcomes. The event dates are September 26-29, 2023, with each day dedicated to one registry. Learn more. 

Data Manager Mentorship Program

The STS National Database mentorship program pairs experienced data managers with those who are seeking advice related to data abstraction. After filling out a questionnaire, potential mentors and mentees will be matched based on Database type, experience in specific areas, and other factors. 

Apply as either a mentor or mentee. You will be notified once you have been matched.

If you have questions about the program or any feedback on the sign-up forms, contact National Database Coordinator Adelaide Dolan.

Regional Groups

STS National Database regional groups offer a collaborative networking environment for peer-to-peer support and non-clinical guidance related to data abstraction. Learn more. 

STS National Database News

This bimonthly e-newsletter offers news and updates about the STS National Database, with a separate issue for each of the four registries. STS data managers receive a free subscription for each registry in which they participate. Do you have colleagues who should be receiving STS National Database News? Or would you like to receive a copy? Fill out this form to be added to the mailing list for future issues. 

Clinical Question Request Form

Are you struggling with a clinical question regarding data abstraction? Fill out the Clinical Question Request Form and get a response within 30 days.

Contact and Support

STS is available to help you with questions regarding the STS National Database. 

If you have specific questions regarding the platform or participant reports, contact the STS National Database helpdesk. You will receive a helpdesk ticket, and STS will aim to follow up with you within 2 business days. Note: Heavy call and email volumes are anticipated as harvest deadlines approach. We appreciate your patience. 

For general questions (like invoicing, updating contacts, or harvest schedules), contact the STS National Database staff team. For public reporting questions, contact STS Public Reporting. 

Essential Forms and Resources

• Database participant role descriptions
• Database participant and platform roles
• Participant contact form
• Schedule A
• Schedule B
• Database software and vendors
• STS National Database audits (login required)
• List of mortality status fields
• STS/IQVIA uploader instructions
• ACSD Data Manager Survey Results 2023

How-To Videos

Adult Cardiac Surgery Database

The ACSD data collection forms and training manual require a participant login. (If you need assistance with your login credentials, contact STS Member services.) 

ACSD Webinars

Not receiving notices about weekly webinars? Add your name to the interest list.

General Thoracic Surgery Database

The GTSD data collection forms and training manual require a participant login. (If you need assistance with your login credentials, contact STS Member services.) 

GTSD Webinars

Not receiving notices about weekly webinars? Add your name to the interest list.

Congenital Heart Surgery Database

The CHSD data collection forms and training manual require a participant login. (If you need assistance with your login credentials, contact STS Member services.) 

CHSD Webinars

Not receiving notices about weekly webinars? Add your name to the interest list.

Intermacs Database

Intermacs Webinars

Not receiving notices about weekly webinars? Add your name to the interest list.