The STS Annual Meeting registration list is available for licensing by 2023 STS Annual Meeting exhibitors and sponsors to send STS-approved mailers. The Society will determine if the submitted mailer is acceptable for dissemination to Annual Meeting registrants. Each STS mailing list license is for one-time use only and only for the mailer approved. The STS mailing list may not, in whole or in part, be copied or reproduced in any way; nor can it be transferred to other parties.
Mailing List Format
Electronic Excel XSLX file
To begin the mailing list license process, please send a copy of the mailer to Samantha McCarthy. The submission must be the final version of the mailer, with no edits or changes to be made. All aspects of the mailer are to be submitted for STS approval, including FDA status and other disclaimers, letters, business reply cards, brochures, etc.
When submitting your mailer for approval, please select the segment of STS Annual Meeting registrants/STS members you wish to reach:
Annual Meeting Registrant Data Type:
- Other Physicians
- Allied Health Care Professionals
- Residents, Fellows, and Medical Students
- All Registrants
Please note: All mailers for satellite activities held in conjunction with the STS Annual Meeting must include the following statement: “This activity will be held in conjunction with the STS Annual Meeting. It is not part of the official scientific program of STS.” If it is an educational session, it must also include this statement: “Continuing Medical Education (CME) credit for this event is not offered by STS.”
We will review your mailer as soon as possible, but please allow up to 7 business days from confirmation of receipt of your mailer for a decision. If your mailer is approved, an invoice [and agreement] will be sent via email.
Payment is required before the list is licensed. Faxed copies of checks are not acceptable; the check must arrive at STS Headquarters. If paying with a corporate check, please remember to put the invoice number on the check. If paying with a major credit card, please note that STS must process the card to release the list; this may take 1-2 business days. Once your mailer is approved and payment is processed, the requested list will be prepared and emailed to you.
STS does not license Annual Meeting registrants’ phone numbers or email addresses.
The mailing addresses that will be provided under this license have been entered into STS’s system by STS Annual Meeting Registrants, and STS has not independently verified or audited, itself or through third-party services, such mailing addresses. The addresses in STS’s system will be provided “AS IS,” and STS makes no representation or warranty regarding the accuracy of those addresses. STS will not make any attempt to investigate addresses that result in returned mailers.
It is important to note that only those who opted in are included in this list due to new ACCME rules.